Openings

Office Manager— Summit Ranch

Status: Part-time (approximately 15–25 hours/week)

This position has the potential for additional hours and growth into a full-time role over time if it

is a strong fit for both the employee and Summit Ranch.

Location: On-site at Summit Ranch

18555 Johnson Drive

Shawnee, KS 66217

Reports To: Jordanne Ehrhart, Executive Director

Pay Range: $19–$28/hour, depending on experience

To Apply: Please email your resume and a brief note of interest to [email protected].

About Summit Ranch

Summit Ranch is an outpatient mental health and wellness nonprofit serving children and teens

ages 8–18 in Shawnee, Kansas. Located on 100 acres, we provide executive function coaching,

clinical therapy, small groups, and seasonal programs while working closely with caregivers

throughout the process. As a small team, families work directly with us rather than through

layers of intake coordinators and case managers.

We start from a simple belief: the kid is not broken. That philosophy shapes how we support

youth and families and the experience we strive to create for everyone who interacts with

Summit Ranch. The Office Manager plays an important role in making that happen.

About the role

The Office Manager serves as a central member of the Summit Ranch team, supporting the

administrative work that allows our clinical team to focus on serving children, teens, and

families. This role coordinates scheduling, paperwork, billing, property logistics, communication,

and many of the day-to-day details that keep our programs, services, and organization moving

forward.

Summit Ranch is a growing nonprofit, which means some systems are well established and

others are still evolving. We are looking for someone who is organized, proactive,

communicates well, enjoys working with people, and likes creating structure and improving

systems. This role is ideal for someone who wants to be part of a mission-driven team making a

meaningful impact on children, teens, and families.

What you'll do

Family Support, Scheduling & Intake

● Serve as the first point of contact for families by phone, email, and in person.

● Manage scheduling for appointments, groups, and meetings, including calendar

coordination, reminders, cancellations, and rescheduling.

● Support families through the intake process, including scheduling consultations,

collecting paperwork, and maintaining accurate records.

● Maintain the waitlist and communicate with families regarding openings and next steps.

● Ensure confidential client information and documentation are maintained securely.

Billing & Administrative Operations

● Prepare invoices, process payments, track sliding-scale agreements, respond to billing

questions, and coordinate with Summit Ranch's accounting team as needed.

● Manage office mail, ordering, supplies, and other administrative needs.

Programs, Events & Community Outreach

● Coordinate registrations, paperwork, and payments for groups, workshops, and seasonal

programs.

● Support fundraising events, donor communications, and community outreach efforts,

including acknowledgment and thank-you letters.

● Maintain outreach and referral tracking systems.

● Prepare program materials, handouts, and event resources.

Property & Vendor Coordination

● Serve as the primary point of contact for contractors, vendors, and service providers

working on Summit Ranch's 100-plus-acre property.

● Coordinate scheduling, site access, and communication for on-site work and property

projects.

● Maintain vendor records, agreements, certificates of insurance, invoices, and contact

information while helping track the operational details that keep the property running

smoothly.

What we're looking for

● Ability to maintain confidentiality and HIPAA compliance (training provided).

● Genuine interest in mental health and in supporting neurodivergent youth and

their families.

● Willingness to learn and become proficient in Google Workspace, SimplePractice,

and other tools used by Summit Ranch.

● Experience with scheduling, records, billing, and office technology.

● Highly organized, self-directed, and able to manage multiple priorities independently.

Logistics & How to Apply

Pay: $19–$28/hour, depending on experience

Schedule: Part-time (approximately 15–25 hours per week, on-site), with the potential for

additional hours and growth into a full-time role over time if it is a strong fit for both the

employee and Summit Ranch.

To Apply: Email your resume and a brief note about why this role interests you to

[email protected].

PART-TIME BARN CARE ASSISTANT

$20 per hour

SCHEDULE

Mondays & Wednesdays

Position Summary

The Part-Time Barn Care Assistant supports the daily care of Summit Ranch’s animals and helps maintain a clean, safe, and welcoming barn environment. This position is responsible for routine animal care, maintaining the cleanliness of the barn and animal areas, and ensuring the animals receive excellent care. The ideal candidate is dependable, enjoys working with animals, and is comfortable working independently.

Primary Responsibilities

Animal Care

• Provide care for two horses, sixteen chickens, and three barn cats.

• Feed and provide fresh water to all animals.

• Monitor animals for signs of illness, injury, or behavioral changes and communicate concerns promptly.

• Administer medications or supplements as directed.

• Turn horses out and bring them in as needed.

• Ensure animals have clean, safe, and comfortable living environments.

Barn and Animal Area Care

• Muck horse stalls and refresh bedding.

• Clean the chicken coop and run.

• Sweep and maintain the cleanliness of the barn, tack room, feed room, and other animal care areas.

• Perform routine and periodic deep cleaning of the barn and animal areas.

• Clean and refill water buckets, troughs, and feeders.

• Empty trash and maintain a clean, organized barn environment.

• Help prepare the barn for therapy sessions, groups, and visitors as needed.

General Support

• Water the garden adjacent to the barn as needed.

• Monitor feed, hay, bedding, and other animal care supplies and notify the appropriate staff when supplies are running low.

• Monitor the barn and surrounding animal areas for maintenance or safety concerns and promptly report them to the appropriate staff.

• Ensure gates, stalls, and fencing are secure.

• Provide backup coverage for other barn staff during weekdays and occasional weekends as needed.

• Assist with other animal care or barn-related tasks as assigned.

Qualifications

• Must be at least 18 years old.

• Experience caring for horses and/or farm animals is required.

• Comfortable working independently with minimal supervision.

• Dependable, organized, and self-motivated.

• Able to lift up to 50 pounds and perform physical tasks including bending, lifting, walking, and working outdoors in varying weather conditions.

• Strong communication skills and willingness to work collaboratively with the Summit Ranch team.

Schedule

• Approximately 10 hours per week.

• Typically Mondays and Wednesdays, about five hours each day.

• Flexible scheduling within those days.

• Opportunities for additional hours based on organizational needs and employee interest.

• Willingness to provide occasional backup coverage during weekdays and weekends as needed.